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25Live - Instructions for Media Schedulers - Equipment Checkout

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25Live - Instructions for Media Schedulers - Equipment Checkout


Instructions for Media Schedulers: Laptop Checkout 25Live

Personal Checkout: 
•User submits signed Equipment Check Out Agreement to Media Services
•User submits online request for checkout using 25Live:
Event Name: Equipment Checkout User Name
Event Type: Resource Assignment
Location: Resource Assignment
Resource: Computer, Laptop PC (Personal Checkout)
Event Category: Do Not Publish To Web
•Scheduler opens the reservation request in 25Live:
Resource: Assign a specific laptop from the pool of Media Equipment Laptop PC, numbers 16-30
Event State: Change to Confirmed
Save: Review Event Details for completion of assignments
More Actions: Email Confirmation to appropriate parties

Event Checkout:
•User submits event request with Media Resources to Facilities Scheduling via 25Live, selects Computer, Laptop PC (Event Use Only)
•Facilities Scheduling confirms event and all resources including the selection of Computer, Laptop PC (Event Use Only); Forwards via email notification to Media Services 
•Media Scheduler opens the reservation request in 25Live:
*Resource: Assign a specific laptop from the pool of Media Equipment Laptop PC, numbers 01-15
Laptop 01 – Turquoise Room
Laptop 02 – Copper Room
Laptop 08 – NS-105
*Save: Review Event Details for completion of assignments
*More Actions: Email Confirmation to appropriate parties
*Add Event to Google Calendar




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Last Modified:Tuesday, June 23, 2015
Last Modified By: McNeill_P
Type: HOWTO
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