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Scottsdale Community College Knowledgebase


Google Meet Guide


Joe
Campus Technology

Getting Started

Google Meet is a video conferencing application that comes standard with the Google Chrome Web browser. The application can be used on tablet and other mobile devices with the Google Meet app. The app can be downloaded from the Apple App Store for iOS devices or Google Store for Android devices. 

This guide will go through the steps for using a Windows or Mac web browser. The preferred browser for Google Meet is Chrome.

A calendar invite will be sent to the provided email account. The calendar invite will have a link to attend the scheduled Google Meet conference call. A link will be provided in a calendar invite to attend the video call.

It is important that your Chrome browser is updated to a current version to ensure Google Meet works properly.

 

Get a Chrome update when available

Normally updates happen in the background when you close and reopen your computer's browser. But if you haven't closed your browser in a while, you might see a pending update:

  1. On your computer, open Chrome.

  2. At the top right, look at More More.

  3. If an update is pending, the icon will be colored:

  • Green: An update was released less than 2 days ago.

  • Orange: An update was released about 4 days ago.

  • Red: An update was released at least a week ago.

 

To update Google Chrome:

  1. On your computer, open Chrome.

  2. At the top right, click More More.

  3. Click Update Google Chrome.

  • Important: If you can't find this button, you're on the latest version.

  1. Click Relaunch.

The browser saves your opened tabs and windows and reopens them automatically when it restarts. Your incognito windows won't reopen when Chrome restarts. If you'd prefer not to restart straight away, click Not now. The next time you restart your browser, the update will be applied.

 

Creating an Event

Joining a Meeting

During the Google Meet Meeting:

Layout options

Change the layout

Pin, mute, or remove Hangouts Meet participants

Pin a Participant or Presenter

Remove a participant

Mute a participant’s microphone

How to View Closed Captioning

How to Toggle Your Microphone and Video Camera On/Off

Feedback

How to Present

How to Use Chat in Google Meet

Click Here for Help Desk

 

 

Creating an Event

Google Meet events can be created using the Google Calendar application in a web browser. The following steps will guide users through creating a Meet event in Google Calendar:

  1. Launch the Chrome browser.

  2. Sign into your work email.

  3. Navigate to the email account’s calendar page.

  4. Find the date and time the event will take place.

  5. Click on the empty box to begin creating the event

  6. Add a title to the Event and select which calendar it will be added.
    Note: By default it will be added to the account holder’s calendar.

  7. Select More Options to add additional event details.

  8. Add the location of the event.
    Note: This only for attendees that will attend in person that will be invited to the Google Meet event.

  9. Select the Add Conferencing option.

  10. Select the Hangouts Meet option from the choices given.

  11. Click on the down arrow located to the right of the Join Hangouts Meet link to view the details for the Google Meet event.

  12. The drop-down will display the link to join the Google Meet Event. In addition, a phone number will be created for attendees who wish to join by phone.
    Note: Beneath the phone number will be a PIN the attendee will need to enter to join the event. Please provide this pin to all attendees that wish to call in to the event.

  1. Add guests, by their email, who will attend the Google Meet event.
    Note: When guests are added to the event they will receive a copy of the link in the invite.

  2. Once all guests have been added click on the blue Save button near the top of the page. A window will appear indicating if an email should be sent to all guests. Click Send for guests to receive and email.

  3. If you are not inviting people to the calendar event, you can copy the link and post it to your Canvas course or email the link to participants.

 

Joining a Meeting

  1. Launch the preferred web browser.

  2. Sign into the email account the invite was received.

  3. Navigate to the email account’s calendar page.

  4. Find the calendar invite for the Google Meet appointment.

  1. On the next screen, you have the option to turn off your microphone and camera by click the appropriate icon (circled). When you are ready click Join Now.


During the Google Meet Meeting:

Layout options

  • Auto—Allows Meet to choose the layout for you.

  • Tiled—Shows up to 4 video feeds in equal size when there is no presentation. If there’s a presentation, it fills the window with up to 3 participants on the side.

  • Spotlight—The presentation, active speaker, or pinned feed fills the window. 

  • Sidebar—You see the active speaker or presentation with additional participants on the side.

 

Change the layout

  • In the lower-right corner of the Meet screen, click More Options (three dots) and then click Change layout.

  • In the Change layout box, select the layout that you want to use on your computer.

Tip: Click a participant's image to pin them to the screen. 

 

Pin, mute, or remove Hangouts Meet participants

Select a participant from the filmstrip to mute, pin, or remove the person.

  1. Click the People icon to display the participants.

  1. Click on a participant’s name to see the options to Pin, Mute or Remove the user.

 

Pin a Participant or Presenter

As people are speaking, the active speaker will show on the screen. You can click Pin in a participant's thumbnail image to pin them to the top of the list. One of the challenges you may encounter is that you cannot see what the presenter is sharing. If this happens, it’s simply because they are not the active person on your screen. You will need to “pin” the presenter on the screen. To do this, click the People icon, click on the presenter and click the Pin. This will keep the presenter on the screen.

 

Remove a participant

A participant from the domain that organized the video meeting can remove another participant, if necessary. 

In a video meeting, click the Back arrow , hover over the person, and click Remove .

 

Mute a participant’s microphone

If you’re experiencing feedback or background noise during a video meeting, you might want to mute other people’s microphones.

To mute other people, next to the person’s thumbnail, hover over their volume icon and click Mute Mute. 

 

How to View Closed Captioning

Hover toward the bottom of the meeting window. In the white pop-up bar, click CC Turn on Captions.

 

How to Toggle Your Microphone and Video Camera On/Off

Hover toward the bottom of the meeting window. In the white pop-up bar, click the microphone to mute and click the camera to turn off your camera. 

To turn them on again, follow the same steps. When they are on, they are no longer red.

 

Feedback

When you join a meeting, do check in by greeting your instructor. If you are not using headphones, your computer speakers may cause feedback and/or a high pitch squeak. To avoid, please keep your microphone muted until you need to speak. Ideally, it’s best to use headphones.

If you are logged in with two devices such as your laptop and your phone, you’ll need to mute both of them.

 

How to Present

  1. Hover toward the bottom of the meeting window. In the white pop-up bar, click Present Now.

  1. Choose Your Entire Screen.

  2. Select the screen displayed and choose Share.

  3. To stop presenting, return to the Google Meet window. Hover toward the bottom of the meeting window. In the white pop-up bar, click You are Presenting and then Stop presenting. Or, you can simply click the blue Stop sharing button.
     

 

How to Use Chat in Google Meet

  1. Click the Chat icon.

  2. Click once to put your cursor in the text box at the bottom of the Chat window. 

  3. Type your message and click the green arrow.

 

 

 

 



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Last Modified: 7 Months Ago
Last Modified By: Joe
Type: HOWTO
Rated 5 stars based on 2 votes.
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